Some document management systems treat digital photos no differently from JPGs produced by a document scanner. The system may not check the Orientation EXIF tag to see whether the image is a portrait image which should be rotated when being displayed. And the system may simply use the EXIF DPI setting to set the page size of the image in a generated PDF bundle, even though DPI has no meaning for photos (a photo captures many objects some nearby, which would have a high DPI, and some further away, which would have a lower DPI) and is typically set by cameras to a nominal value of 72. You may find that some photos are presented OK whilst others are not. For example landscape photos may be OK whilst portrait photos might not be.
But you can create PDF copies of images, of the desired size and orientation, and load those PDFs. Most landscape photos can be seen perfectly well with a width of 15 cm so when creating PDFs, landscape photos can be presented in landscape orientation within an A4 portrait page which means that, in a hardcopy, they can be seen without having to rotate the hardcopy. Thus both portrait and landscape photos can be positioned in the centre of an A4 portrait page PDF.
To create PDF copies of JPGs, first of all download the JPG from your document management system (it should be downloaded with the date in the filename so that this is picked up when you load a PDF with the same filename). Then, using PDF X-Change Editor:
Tap Convert - From Files - from Images
In the Images to PDF panel, tap Options then Tap New Page Options and enter Standard A4 Portrait and enter Top and Bottom margins of 50mm and Left and Right margins of 10mm
Then tap Image Layout Options and enter a Horrizontal Alignment of Centre and Vertical Alignment of Middle
Then tap Image Labels and enter %[FileName] for Use a custom text label for each image and tick add a bookmark for each image with the same text as the label. You don't actually want a label to appear because you want the PDF to be an exact copy (just the JPG image) and you are using the Image Labels option just as a way of creating a bookmark, so tap Font and change the Fill colour to white so that it will be invisible. Tap OK. And OK again.
Back in the Images to PDF panel tap Add files and select each JPG which you wish to produce a PDF copy of, then tap OK.
Finally tap Organise - Split - Split document, and select by using Bookmarks (with the Bookmarks... do not copy option) and tap OK to create the PDF copies which you can then load to the document management system.
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The information on this page about specific computer techniques is provided for information purposes only. Every reasonable effort has been made to ensure that the information is accurate and up to date at the time it was written but no responsibility for its accuracy, or for any consequences of relying on it, is assumed by me. You should satisfy yourself, before using any of the techniques, software or services described, that the techniques are appropriate for your purposes and that the software or service is reliable.
This page was lasted updated in December 2025. Disclaimer