Saving an email as a file on your computer or device

There are a number of different ways of saving an email as a file (EML or MSG file) on your computer or device you can use whichever method you find easiest. Some methods only save one email at a time whereas other methods can be used to save a large batch of emails in one operation. Generally the methods which can save a batch of emails are more complicated to set up but save time if you have a large number of emails to be saved as files. Methods which can only save one email at a time tend to be simpler and so may be more suitable if you have only a small number of emails to save.

Ways of saving individual emails as files

Microsoft Outlook app

If you have the Microsoft Outlook app on a Windows computer, you can either click and drag an email to a folder on your computer or, alternatively, you can open the email and click File - Save As.

Mobile phone app

Many mobile phone email apps allow you to save individual emails as EML files. Open an email and see if there is a "save email as file" option. If there is you can use it to save the email to a predefined folder on your device - usually a folder named Saved Email.

Ways of saving a batch of emails as files       


If you are using a well-known commercial email system such as Gmail or Yahoo the chances are it is supported by CloudHQ. CloudHQ cannot save emails direct to your computer but it can save emails to a cloud storage system such as Box and you can then download the EML files from the cloud storage system to your computer or device.

Microsoft Outlook app

Microsoft Outlook is part of the Office 365 suite so if you have Word and Excel on your Windows computer the chances are you already have Outlook even if you have not previously used it. Create a temporary folder on your Windows computer to contain MSG files. Set up Outlook (if not already set up) and click and drag the relevant emails to the temporary folder where they will appear as MSG files. Clicking and dragging from Outlook is not quite as straightforward as it should be and you need to take care not to overwrite one MSG file with another as explained here.  


This information page is designed to be used only by clients of John Antell who have entered into, or are about to enter into, an agreement for the provision of legal services. The information in it is necessarily of a general nature and is intended to be used only in conjunction with specific advice to the individual client about the individual case. This information page should not be used by, or relied on, by anyone else.

The information on this page about specific computer techniques is provided for information purposes only. Every reasonable effort has been made to ensure that the information is accurate and up to date at the time it was written but no responsibility for its accuracy, or for any consequences of relying on it, is assumed by me. You should satisfy yourself, before using any of the techniques, software or services described, that the techniques are appropriate for your purposes and that the software or service is reliable.

This page was lasted updated in May 2020. Disclaimer