Drag and Drop Emails to a Windows Folder

If you are clicking and dragging emails from Outlook to a folder on a Windows computer (i.e. a folder outside Outlook) it is important to ensure that one email does not accidentally overwrite another. Two features of Outlook give rise to this potential problem - (a) Outlook gives emails saved in a Windows folder a filename which is the same as the email Subject (a name which will normally be common to more than one email) and (b) Outlook does not provide a rename option when an email being dragged happens to have the same Subject as an email already in the Windows folder from a previous click and drag operation.

If you are doing more than one click and drag operation and, unless you are dealing with only a few emails which are all right next to each other, you will need to do more than one click-and-drag, proceeding as follows in order to ensure that one email does not overwrite another.

1. Create two Windows folders named FolderA and FolderB. FolderB is the folder that all the emails will end up in and FolderA is used and reused temporarily as part of the process.

2. Do the first click-and-drag from Outlook into FolderB.

3. Do the next click-and-drag from Outlook into FolderA,

4. Click and drag all the emails in FolderA into FolderB. During the move operation if you get the following message
click on "Let me decide for each file" and the following panel will appear

tick the "Files from FolderA" box and the "Files already in FolderB" box at the top and click "Continue".

5. Repeat steps 3 and 4 above for every click-and-drag operation.


The information on this page about specific computer techniques is provided for information purposes only. Every reasonable effort has been made to ensure that the information is accurate and up to date at the time it was written but no responsibility for its accuracy, or for any consequences of relying on it, is assumed by me. You should satisfy yourself, before using any of the techniques, software or services described, that the techniques are appropriate for your purposes and that the software or service is reliable.

This page was lasted updated in February 2020. Disclaimer