Sending a PDF copy of a hearing bundle to the other side

Court and tribunal rules normally require hearing bundles to be sent to the other side in hardcopy form, perhaps accompanied by a USB stick containing the bundle in PDF form, but, if you are responsible for producing a hearing bundle, you might at some point want to send a PDF copy to the other side by email. One reason why you might want to do this is if you are sending a draft bundle to the other side when asking them if there any further documents which they want included before you produce and send out the final version.  

Email systems normally have a limit on how many MB they can send or receive so instead of sending the bundle as an ordinary email attachment you should use the Secure Sharing button on the Bundle page in DCS to email a temporary download link to the other side as shown below.  

Note: If you were providing your own lawyer with access to documents you could simply give them direct read access to the relevant DCS case, but if the person is your opponent it is best not to do this for the following reasons:

  • There are documents which, as part of the legal process, you will need to disclose to your opponent but there are also documents which you are not obliged to, and do not want to, disclose, at least not yet, such as privileged documents and documents the court/tribunal has directed to be exchanged rather than disclosed unilaterally (such as witness statements and expert reports). If you grant your opponent general read access to a DCS case and subsequently make a mistake, loading the wrong document to the wrong DCS case, you may inadvertently be disclosing documents you did not intend to disclose. 
  • In case there is a dispute about what is or is not included in the final version of a hearing bundle, there needs to be clarity about what any draft version you ask the other side to comment on contained at the point when they looked at it. If you grant the other side general read access to a DCS case, it can sometimes be difficult to establish what was provided/reviewed. At the time when the dispute arises you can see what a DCS case then contains but when exactly did the other side look at it, and what did it contain then?

1. On the Bundle page, as shown below, tap Secure Sharing to email a temporary download link. First of all you should enter your own email address as the address the download link should be sent to




2. You will then receive two emails and when you click on the links the following panel will appear. 
 



Tap on the top Complete Bundle button to download the complete hearing bundle, so that you can check it (in particular don't forget to check that the pages are numbered and it includes an index at the start) and keep it for your records. 

3. Go back to the Secure Sharing dialogue and there should be a prompt saying Securely email the full Bundle to another email address and you should enter your opponent's email address to email a link to them so that they can download the indexed hearing bundle as a single PDF.

  

Disclaimer

The information on this page about specific computer techniques is provided for information purposes only. Every reasonable effort has been made to ensure that the information is accurate and up to date at the time it was written but no responsibility for its accuracy, or for any consequences of relying on it, is assumed by me. You should satisfy yourself, before using any of the techniques, software or services described, that the techniques are appropriate for your purposes and that the software or service is reliable.

Any explanation about naming conventions or other matters in the context of tribunal or court procedure is only an overview and in order to be reasonably concise I have had to leave some details out - details which are likely to affect what the procedural law would say about your own situation. So please do not rely on the above but contact me for advice.

This page was lasted updated in March 2018. Disclaimer