DCS - Sending a PDF copy of a hearing bundle


Court and tribunal rules normally require hearing bundles to be sent to the other side in hardcopy form but, if you are responsible for producing a hearing bundle, you might at some point want to send a PDF copy to the other side by email. One reason why you might want to do this is if you are sending a draft trial bundle to the other side when asking them if there any further documents which they want included before you produce and send out the final version. Another reason might be that, because time is short - e.g. in the case of an application bundle for an urgent application - the other side might (even though they might be entitled to a hardcopy bundle) actually ask you to provide the bundle just in PDF form so that they can print their own copy. 

Email systems normally have a limit on how many MB they can send or receive so you can't normally send a bundle PDF by ordinary email and have to use some kind of file transfer such as one of the following.

1. The DCS system itself has its own facility to send a bundle PDF, known as Secure Sharing, but this has two disadvantages. First, if the person you are sending to tries to download but the download fails - e.g. due to an interruption in their internet service - they won't be able to download again from that link, so you will need to send them another link using the Secure Sharing button in DCS. Secondly DCS does not keep a record of the sending of the bundle and the contents of the bundle when sent.  

2. You can download a copy of the complete bundle to your computer (by tapping Download Complete Bundle in the DCS panel) and then use FileMail (free version) to send the bundle PDF. This has the advantage that it is not a "one time" link and doesn't need to be resent if the person you are sending to experiences an interruption when downloading. However there is no permanent record of the contents of the bundle as sent.

3. You can download a copy of the complete bundle to your computer (by tapping Download Complete Bundle in the DCS panel) and then use FileMail Pro to send the bundle PDF. This has the advantage that it is not a "one time" link and doesn't need to be resent if the person you are sending to experiences an interruption when downloading. In addition FileMail Pro allows you to specify the "files will be available... forever" option when sending the bundle PDF to the other side's email address. If you use this option the Sent Files panel within File Mail Pro will contain a permanent record of the file you sent to which email address and when - complete with a clickable link to a copy of the file itself stored within File Mail Pro, and a record of when the other side downloaded it. This is a very useful record to have in case there should later be any dispute about when you provided the bundle PDF and what it contained at the time.  


  

Disclaimer

The information on this page about specific computer techniques is provided for information purposes only. Every reasonable effort has been made to ensure that the information is accurate and up to date at the time it was written but no responsibility for its accuracy, or for any consequences of relying on it, is assumed by me. You should satisfy yourself, before using any of the techniques, software or services described, that the techniques are appropriate for your purposes and that the software or service is reliable.

Any explanation about naming conventions or other matters in the context of tribunal or court procedure is only an overview and in order to be reasonably concise I have had to leave some details out - details which are likely to affect what the procedural law would say about your own situation. So please do not rely on the above but contact me for advice.

This page was lasted updated in November 2019. Disclaimer