Caselines DCS - Removing documents after a hardcopy bundle has been sent out


If you discover, after some or all of the copies of the bundle have been sent out, that it contains a document which it should not, then you need to take steps to remove it (including any reference to it in the index) from all copies of the bundle, including those already sent out, because the copies of the bundle used by the judge and by the parties and their barristers must be absolutely identical. It is also essential that the removal of the document should be done in such a way that it does not disturb the existing page numbering of the bundle. (This is because each party’s barrister may already have started to prepare for the hearing, noting down the page numbers of documents. It would cause untold confusion if the page numbers change.) 

Of course you only need to remove a document if there is actually some problem in it remaining in the bundle. If it is just a case of the document not needing to be in the bundle then it may cause less disruption simply to leave it in. As a general rule bundles should not contain unnecessary documents because it can waste court/tribunal time but just one unnecessary document is not generally a problem.

Assuming that the document does need to be removed - e.g. if it is a without prejudice offer that the judge should not see - how to remove it cleanly is explained below.


1. Note how many pages the document has.

2. Remove the document from DCS.

3. Create a PDF document with the same number of pages with each page containing in large letters THIS PAGE INTENTIONALLY LEFT BLANK. 

4. Load the "blank" PDF into the same section as the document was removed from.

5. You then need to ensure that the blank document appears in exactly the same position within the section as the removed document did. How you do this depends on how the section is ordered - i.e. whether you have selected the Order documents by date option for the section or whether you have selected ordering by document number or ordering by document title. If the section is ordered by date then you need to give the blank document the same date as the removed document to ensure that it appears in the same position so that the page numbers of the other documents are unchanged. If the section is ordered by document number then you need to give the blank document the same number as the removed document. Normally you will give the blank document a title of Blank but if the section is ordered by document title you will need to give it a title which ensures that it appears in the same position as the removed document e.g A Blank, B Blank, C Blank etc as required.

6. Go to the Bundle page and download the Complete Bundle PDF.




7. Check the index against the previous index to make sure that no existing page numbers have changed. The only change should be that the removed document is replaced in the index with a blank using exactly the same page numbers.

8. Print out copies of all the changed pages in the PDF (if you have printed double-sided you may need to print a page before, and a page after, the blanked document), including index pages, hole punch them and insert/replace them at the appropriate places in your copy of the Bundle, and into any other copies of the Bundle which you have not yet sent out. 

9. For those copies of the Bundle which you have already sent out, proceed as follows.

a.) If you have already sent a copy of the Bundle to the other side, you should send them the new complete bundle PDF and ask them to print out and insert/replace the affected pages.

b.) If you have already sent copies of the Bundle to the court/tribunal/adjudicator/mediator, you should take steps to insert/replace the pages in the court/tribunal/adjudicator/mediator's copies of the Bundle by, for example, phoning the office for an appointment to come and insert/replace the affected pages.



Disclaimer

The information on this page about specific computer techniques is provided for information purposes only. Every reasonable effort has been made to ensure that the information is accurate and up to date at the time it was written but no responsibility for its accuracy, or for any consequences of relying on it, is assumed by me. You should satisfy yourself, before using any of the techniques, software or services described, that the techniques are appropriate for your purposes and that the software or service is reliable.

Any explanation about naming conventions or other matters in the context of tribunal or court procedure is only an overview and in order to be reasonably concise I have had to leave some details out - details which are likely to affect what the procedural law would say about your own situation. So please do not rely on the above but contact me for advice.

This page was lasted updated in March 2018. Disclaimer