Providing read access to documents in a DCS case

You may need to provide someone else - perhaps your litigation opponent - with PDF copies of documents you have in a Caselines DCS "case". One way to do this is to give them direct read access to the DCS case, but if you decide to do it this way bear the following in mind:-

  • Check that there is nothing in the case you are giving them read access to which you do not want them to see - no privileged documents, unless you are deliberately choosing to waive privilege in those documents.
  • Give access for a limited period of time only - say 2 weeks - and invite them to download PDF copies of every document they require a copy of during that limited period. This is to guard against the possibility that at some future date, forgetting that you have given them access, you add a privileged document to the case which you did not intend them to see. Also if you give access for a long period it may be queried whether the list of documents you have made and kept  on a particular date accurately reflects what was in the case at a much later date.

When you give them read access they can download PDF copies of documents by tapping on the PDF button (right side of screen as shown below) for each document in the case.

Alternatively, if you do not want to give them direct read access to a DCS case, you can yourself download all the documents as PDFs and sent them to them using a file transfer system such as SENDfiles as illustrated below.

Gto  and select Start Now as shown below. 

The panel shown below will then appear. Enter your email address and the email address of the person you are sending the files to.

Then tap the Add Files button and navigate to, and select, the PDFs which you have previously downloaded (or, if you are using a computer, you can instead select all the PDFs from the download area with the mouse and drag and drop them on to the page). 

Tap the Send Files button to send the files.

You will receive an email informing you that the files have been sent. 

Note: using Sendfiles (and many other similar systems) results in your documents being temporarily stored on servers outside the United Kingdom which may not be subject to the same standards of data protection as apply within the United Kingdom. If you are concerned about this you could transfer files on a memory card instead. 


The information on this page about specific computer techniques is provided for information purposes only. Every reasonable effort has been made to ensure that the information is accurate and up to date at the time it was written but no responsibility for its accuracy, or for any consequences of relying on it, is assumed by me. You should satisfy yourself, before using any of the techniques, software or services described, that the techniques are appropriate for your purposes and that the software or service is reliable.

Any explanation about naming conventions or other matters in the context of tribunal or court procedure is only an overview and in order to be reasonably concise I have had to leave some details out - details which are likely to affect what the procedural law would say about your own situation. So please do not rely on the above but contact me for advice.

This page was lasted updated in August 2017. Disclaimer