Providing copies of DCS documents to the other side

You may need to provide someone else with PDF copies of documents you have in a Caselines DCS "case". If the person you are providing with access is your own lawyer then you can simply give them direct read access to the DCS case, but if the person is your opponent it is best not to do this for the following reasons:

  • There are documents which, as part of the legal process, you will need to disclose to your opponent but there are also documents which you are not obliged to, and do not want to, disclose, at least not yet, such as privileged documents and documents the court/tribunal has directed to be exchanged rather than disclosed unilaterally (such as witness statements and expert reports). If you grant your opponent read access to a DCS case, as you update the case from time to time you may inadvertantly be disclosing documents you did not intend to disclose. 
  • There can be serious consequences of not disclosing documents you should have disclosed. For example you may be barred from using, at trial, a document which is important to your case if you have not disclosed it by the deadline directed by the court/tribunal. If there is a dispute about exactly what you disclosed and when, you need to be able to check and prove what was disclosed. Normally you would send the other side a list of the documents that you are disclosing but if copies of those documents have been provided to the other side only by giving them read access to a DCS case (and inviting them to log on to DCS and download any documents they require copies of) it can sometimes be difficult to prove what was provided. At the time when the dispute arises you can see what the DCS case then contains but what did it contain months earlier when you gave the other side read access?

One situation when you might consider giving your opponent direct read access to a DCS case would be where you have set up a special DCS case to be used just to create a Trial Bundle but, apart from that exceptional case, it is best not to give your opponent read access to your DCS cases but rather to send copies of documents to them using email when you need to so that you have a permanent record of what was sent. How to do this is explained below.

1. Download PDF copies of documents from DCS by tapping on the PDF button (right side of screen as shown below) for each document in the DCS case which you want to give the other side a copy of.

2. Create a zip file containing all the documents you have just downloaded. 

3. If the zip file is not too large (say, depending on the limits of your and your opponent's email systems, not larger than 10MB) you can simply email it to your opponent as an attachment. If (as is often the case) the zip file is too large to send as an ordinary email attachment you can upload it to Google Drive and then send it as a drive link using Gmail.   

Note1: using the above procedure results in the zip file being stored directly under My Drive in your Google Drive. If you do not want the zip file to remain there (because you like to keep things tidy in folders) you can create a folder under My Drive named e.g. Files Sent to Other Side and move the zip file into that folder. If you do this the zip file should still be accessible from within the email which you have sent (both from your stored copy of the email and from the copy of the email stored by the recipient) even though the zip file it has been moved into a folder under My Drive.    

Note 2: using Gmail/Google Drive results in your documents being stored on servers outside the United Kingdom which may not be subject to the same standards of data protection as apply within the United Kingdom.



The information on this page about specific computer techniques is provided for information purposes only. Every reasonable effort has been made to ensure that the information is accurate and up to date at the time it was written but no responsibility for its accuracy, or for any consequences of relying on it, is assumed by me. You should satisfy yourself, before using any of the techniques, software or services described, that the techniques are appropriate for your purposes and that the software or service is reliable.

Any explanation about naming conventions or other matters in the context of tribunal or court procedure is only an overview and in order to be reasonably concise I have had to leave some details out - details which are likely to affect what the procedural law would say about your own situation. So please do not rely on the above but contact me for advice.

This page was lasted updated in November 2017. Disclaimer