PDFs - How to Mark Up Pdfs using Nuance Power PDF on a Windows computer

Most PDF software including Nuance Power PDF (available from www.nuance.co.uk/for-individuals/by-product/pdf/index.htmhave drawing tools which you can use to mark up PDFs. The detailed instructions below are for Nuance Power PDF but a similar procedure can be used with other PDF software. 

Note: make sure you have saved the original document, and carry the following procedure out on a copy. It is possible to create an enlarged copy.

The example below shows how to add an outline in colour and then create a text box with a comment pointing to the outlined area. 

To draw an outline, select CommentsDraw ToolsPolygon and then draw the outline, clicking once at the end of each line, and double-clicking at the end.

Right click and select Properties and choose the colour for the outline:

If you wish you can also choose a Fill Colour. If you choose a fill colour and you want the original markings to be visible through the fill colour, adjust the Opacity.  

Click Close

Select Comments – Callout and create a text box and arrow. Right-click and select Properties to change the colour to the same colour previously selected for the outline  

Click on the text box to expose the drag boxes at each corner and drag it into the desired size.

Type into the text box, then select the text, right-click and select properties

Change the colour to the same colour previously selected for the outline and choose a suitable font size.

Once you have finished marking up the PDF, use the Flatten option in your PDF software to make the comments "hard". It is important to do this because, when loading documents to Caselines DCS, markups which have not been flattened are not preserved.


Every reasonable effort has been made to ensure that the information is accurate and up to date at the time it was written but no responsibility for its accuracy, or for any consequences of relying on it, is assumed by me. You should satisfy yourself, before using any of the techniques, software or services described, that the techniques are appropriate for your purposes and that the software or service is reliable.

This page was lasted updated in April 2018. Disclaimer