Loading to Bundledocs a print image of a photo including metadata

At the Disclosure of Documents stage documents should be disclosed in native format so that the other side can see the metadata within each document but because each document will contain quite a number of metadata items it may not be obvious to the other side which particular items of metadata (if any) you may be intending to rely on at trial for any particular file. Whether and, if so, when you have to make this clear before the time comes to agree the trial bundle may depend on the rules of the particular court or tribunal but it is good practice to at least produce a PDF "print" image of all the JPG photos you are disclosing showing the photo image and, underneath it, the key metadata including the EXIF date taken and camera make/model, if there is EXIF data, and, in any event, showing the original JPG file name. You then disclose this PDF photo "print" document, showing image and metadata, along with the JPG photo.

It is not normally convenient for a court or tribunal to have to look at JPG files themselves to see key metadata so, for those photos which either party wishes to use at trial, it would be the PDF photo "print" document, showing both image and metadata, rather than the JPG photo document, showing just the image, which would be included in the Trial Bundle eBundle and in any hardcopy for each photo. (This assumes that the "print" document incorporates a reasonably sized image - if not then both the document with just the image, and the "print" document containing metadata and small image would be included for each photo.) 
  
Use the procedure below to create (and load to Bundledocs) a PDF photo "print" document, showing image and metadata, for every JPG photo you have on Bundledocs. 

1. Start with the first JPG photo on Bundledocs and find the matching original JPG on your computer (you should already have saved, on your main computer, copies of all potentially relevant photos with their original names in ZIP files as a precaution in case the devices they were taken on are lost or broken).

2. Tap the "edit" symbol at the far right of the line for the JPG photo document in Bundledocs, choose Advanced, tap Copy Document (see video) and a new line for a copy of the JPG photo will then appear which will be identical except that the Document Description will start with [Copy]. Edit the Document Description to remove [Copy] from the start and add (with metadata shown) at the end of the Document Description like this.

Before edit

Document Date Disclosing Party  Document Description
 
25 Apr 2020 at 18.01.22

25 Apr 2020 at 18.01.22
 
A

A
 
Photo of No 22 Garden

[Copy] Photo of No 22 Garden


After edit

Document Date Disclosing Party  Document Description
 
25 Apr 2020 at 18.01.22

25 Apr 2020 at 18.01.22
 
A

A
 
Photo of No 22 Garden

Photo of No 22 Garden (with metadata shown)
    

3. Open ViewNX. Ensure that the File and Camera Information panel is open on the right. Unzip and select the original JPG on your computer. To check that you have selected the correct original JPG, ensure that the Date Shot date and time information shown in the File and Camera Information panel matches the the date/time in the Document Date of the document in Bundledocs.

4. Tap the Print button in ViewNX to bring up the Print panel.

5. In the ViewNX Print panel, tap the Settings button at the top right and select a printer of Microsoft Print to PDF (or equivalent) and tap OK to return to the Print panel. Then at the bottom right of the Print panel, tick the Print Information box and tap the Settings button immediately to the right of the tickbox. Tap the Metadata tab and select a print size of 16 and tap OK to return to the Print panel. ViewNX remembers the settings so you only have to do this once.



6. In the Print panel tap the Print button at the bottom to create a PDF photo "print" document for the photo, showing image and metadata. You can save this PDF at any convenient temporary location on your computer naming it ViewNX Print or something similar.

7. In the "with metadata shown" document in Bundledocs, choose Replace (see video) and select and load the PDF you have just created.

8. Repeat steps 2 to 4 and 6 to 7 for the remaining JPG photos in Bundledocs.


Disclaimer

The information on this page about specific computer techniques is provided for information purposes only. Every reasonable effort has been made to ensure that the information is accurate and up to date at the time it was written but no responsibility for its accuracy, or for any consequences of relying on it, is assumed by me. You should satisfy yourself, before using any of the techniques, software or services described, that the techniques are appropriate for your purposes and that the software or service is reliable.

Any explanation about naming conventions or other matters in the context of tribunal or court procedure is only an overview and in order to be reasonably concise I have had to leave some details out - details which are likely to affect what the procedural law would say about your own situation. So please do not rely on the above but contact me for advice.

This page was lasted updated in July 2020. Disclaimer