O loading photos to bundledocs if date-modified is inaccurate but EXIF is intact

The date/time shown in Bundledocs as the Document Date is actually taken from the "date modified" time/date of the file loaded but for photos that should be the same as the EXIF date/time taken. However certain computer operations, if not carefully carried out, can result in the "date modified" time/date being updated so that it is no longer the original time/date (even though the data has not been modified). It is true that it also possible for certain computer operations to affect EXIF date/time taken but problems with EXIF data are less common and, when the do occur, invariably result in EXIF data being lost completely - not in the EXIF date/time taken data being changed. So if EXIF date/time taken is present, and if it differs from the "date modified" time/date, it is the EXIF date/time which, of the two, is almost certainly the original. But even though the EXIF data may be more "important" than the "date modified" time/date, it is nevertheless highly desirable that the copy of the JPG on your computer should be absolutely the same as the original including "date modified" data so the first thing you should do in this situation is check that the original JPG, on the device it was taken on, is still intact, with "date modified" date/time the same as EXIF date/time taken, and, if it is, recopy it by a method which preserves date-modified and EXIF metadata and load to Bundledocs using the normal procedure.

If, however, you have photos like this for which intact originals are not available, so that the JPGs you have (with accurate EXIF data but non-original "date modified") are the best available copies, you should follow the procedure below to first create temporary JPG copies with names which include date/time taken (from EXIF metadata) and then to overwrite those correctly named JPG files with a "print" image (showing metadata) before loading to Bundledocs.

1. Copy the affected JPGs to a temporary folder and rename the copies in the temporary folder using ReNamer as shown below.


2. The temporary copies will be renamed like this

Photo taken at 25 Apr 2020 18.01.22 (with metadata shown)

You can then, if you wish, rename individual temporary copies to add a brief description like this

Photo of No 22 Garden - gap in wall - taken at 25 Apr 2020 18.01.22 (with metadata shown)

Because each photo is uniquely identified by date and time taken it is not always necessary to add specific detail such as "gap in wall" - you could simply name the temporary copy with the general subject like this

Photo of No 22 Garden taken at 25 Apr 2020 18.01.22 (with metadata shown)

If all the photos (or a significant number of them) are to have the same brief description then, rather than rename each temporary copy individually after processing with ReNamer, you could enter the detail into Renamer as shown in the example below 

3. Start ViewNX and ensure that the File and Camera Information panel is open on the right and select the first affected JPG (i.e. the originally named JPG not the temporary renamed copy). Tap the Print button to bring up the Print panel. If you have used ViewNX Print before go to step 5. 

4. In the ViewNX Print panel, at the bottom right of the Print panel, tick the Print Information box and tap the Settings button immediately to the right of the tickbox. Tap the Metadata tab and select a print size of 16 and tap OK to return to the Print panel. ViewNX remembers the settings so you only have to do this once.

5. Adjust the position of the Print panel so that the File and Camera Information panel on the left is not obscured. Then in the Print panel tap the File output button at the bottom. When you are prompted for the file name, navigate to the folder containing the temporary copies which you created earlier and select the appropriate temporary copy to overwrite it with the ViewNX "print" image. You can check that you have selected the correct temporary copy by ensuring that the date and time shown in the file name of the temporary copy exactly matches the Date Shot information in the File and Camera Information panel.

6. Repeat steps 3 and 5 for the remaining affected JPGs.

7. Temporarily change the default Display Date Format for the bundle to dd MMM yyyy hh.mm.ss (see video). Then load the renamed temporary JPGs which you have created to Bundledocs (by tapping the Add Documents button). 

Providing you have set the Display Date Format correctly Bundledocs should recognise the date in the file names and set the Document Date accordingly for each file loaded so that all you have to do is type in the Disclosing Party box

Document Date Disclosing Party  Document Description
25 Apr 2020 18.01.22

Photo of No 22 Garden taken at 25 Apr 2020 18.01.22 (with metadata shown)


The information on this page about specific computer techniques is provided for information purposes only. Every reasonable effort has been made to ensure that the information is accurate and up to date at the time it was written but no responsibility for its accuracy, or for any consequences of relying on it, is assumed by me. You should satisfy yourself, before using any of the techniques, software or services described, that the techniques are appropriate for your purposes and that the software or service is reliable.

This page was lasted updated in June 2020. Disclaimer