Loading emails and other documents to pCloud






Providing copies of documents to me

You should provide me with copies of documents by loading them to folders on pCloud and sharing a download link with me.

The reason for suggesting that you use pCloud is that pCloud preserves the "modified date" of files. Files on a computer or other device have a "created date" and a "modified date". The "modified date is the date when the data in the file was created, or last updated. The "created date" is the date that the file was physically created on a particular device. So, for example, if you create a spreadsheet on your computer on 1 July and update it on 6 July then the spreadsheet file on your computer will have a "created date" of 1 July and a "modified date" of 6 July. If you then copy that file to a USB drive on 20 July, the file on the USB drive should have a "modified date" of 6 July and a "created date" 20 July. That is how it is supposed to work but some systems do not preserve the "modified date" when a file is copied. Many cloud storage providers in particular, do not preserve the "modified date" when files are loaded to the cloud (either not showing a modified date at all or showing the date of loading as the modified date). For email files (MSG or EML files) this does not matter too much as the date each email was sent is stored in a standard location within each EML/MSG file so that it appears when a list of files is displayed using, for example, PstViewer. For other file types, however, the unavailability of the original "modified date", when listing files on cloud storage, makes it much more difficult to locate what you are looking for particularly if there are a large numbers of files. The "modified date" can have its limitations - if an invoice was created in paper form on 8 September 2014 and scanned in as a PDF on 5 January 2015, the modified date will, of course, be the 2015 date, not the 2014 date, but still it can help in finding documents. So use pCloud which preserves the "modified date" (if there are other cloud storage providers reading this who also preserve the modified date, please let me know!).   

Note: documents loaded to pCloud are generally stored on servers outside the United Kingdom.     




Load emails to a pCloud folder named "Emails" and give me access

Create a folder in pCloud named Emails, share a download link with me, and load relevant emails to itSimply click and drag the emails from Outlook (or Apple Mail on a Mac) into the folder in pCloud. When you drag emails from Outlook the email files (MSG files if you are using Windows or EML files on a Mac) will all have a "date modified" date of today's date (i.e. the date/time you dragged the email) not the date/time the email was originally composed and sent, but don't be concerned about that. Because the date/time sent is recorded in a standard form within each EML/MSG file I will be able to read the EML/MSG files, using the PSTViewer app, in date/time order. 

Microsoft Outlook is part of the Office 365 suite so if you have Word and Excel on your computer the chances are you already have Outlook even if you have not yet used it. If you do not have Outlook or Apple Mail but your emails happen to be in Gmail, an alternative is to create a copy of the emails in one or more MBOX files and then load those to pCloud instead.


Load other computer files to pCloud folders and give me access 

Create folders in pCloud to contain other files. How many folders you create depends on how the documents are organised - for example you might have a folder for invoices and other folders for other types of documents. The folders you have stored the documents in on your computer is often a useful guide to how to organise them on pCloud as well. Share with me a download link to each folder.  


Load PDF copies of paper documents to pCloud folders and give me access

If you have paper documents which you are scanning in for the first time, please give them a PDF name commencing with the date in yyyy-mm-dd format like this

2015-10-22 Letter Smith to Jones 

and load them into a separate folder in pCloud (and share a download link to the folder with me). This is important because the "modified date" of each PDF will simply be the date of scanning so it is only the date at the beginning of the PDF name which will show the actual document date when files are listed on a screen.


Obtaining PDF copies of web pages to load to a pCloud folder

Depending on what your dispute is about, you might want to take copies of pages on websites. For example if you have a dispute with a supplier from whom you have ordered goods or services online you might want to take a copy of what their website contained (taking a copy at the actual time you ordered would be the ideal but taking a copy as soon as you think of it has at least some value). If, in the past, you have saved a copy of the website on your computer then you will have already loaded it to a folder on pCloud in the "Load other computer files to pCloud and give me access" step above. But if you want to make a copy (or additional copy) now, to load to a pCloud folder, use the the Print function on Chrome on a Windows computer as shown in the example here.

You may be thinking that instead of doing the above it would be easier just to send me a URL link to the web page but there are good reasons why you need to create a PDF, load that to a pCloud folder and share with me a download link to that folder, rather than send me a link to the website page. One reason is that, even though you may not be thinking of litigation at this stage, litigation at some point is always a possibility and you need to make sure that you have your own copies of all relevant web pages because their contents may change in the future. Also I need to be sure of what you are providing for me to look at - if you just send a link the page linked to may have other links and so on ad infinitum: you need to provide PDF copies of what the particular pages you are referring to contained when you looked at them.  



Disclaimer

The information on this page about specific computer techniques is provided for information purposes only. Every reasonable effort has been made to ensure that the information is accurate and up to date at the time it was written but no responsibility for its accuracy, or for any consequences of relying on it, is assumed by me. Any sample screen layouts are based on the version of software current when the screen shot was taken and may be different now. You should satisfy yourself, before using any of the techniques, software or services described, that the techniques are appropriate for your purposes and that the software or service is reliable.

This page was lasted updated in June 2019. Disclaimer