MEGA - Loading documents



Note: The reason for suggesting that you use MEGA is that it preserves the "last modified" date for each file loaded. This is important because, particularly if the filename of a document does not contain the date of the document, I will be using the "date modified" to find and read files in order. Most cloud storage services (other than MEGA) do not preserve the "last modified" date (they reset it to be the date the file was uploaded to the cloud). Note, however, that documents loaded to MEGA are stored on servers outside the United Kingdom. 

Create a folder in MEGA and give me access




Go to MEGATap the cloud symbol in the black vertical task bar on the left and create a folder.  Share a link to that folder with me, so that I can read and download the documents which you will be loading to that folder. To share a link to a folder Right-click on the folder, and select "Sharing". 


Load relevant documents to the MEGA folder



Now load relevant documents to the MEGA folder. How to load various kinds of documents including photos, emails, and paper documents, is explained below. 


Load photos etc from your phone to the MEGA folder

Load any relevant digital photos on your phone (and any relevant videos or audio files) to the folder on MEGA. It is best to load photos direct from your phone (if that is what they were captured on) using the MEGA app to ensure the photos are exactly as originally captured complete with EXIF data. 

Note: do not rename the photos. Often people upload photos from their phone to their computer and rename the image files on their computer to give them descriptive names - e.g. "photo of garden". If you have done this don't load the renamed copy of the image file from your computer to MEGA but rather load the original image file direct from your phone. Of course if you took a photo some time ago and the phone you took it on has since been broken and all you have is the renamed copy on your computer you should load that to MEGA, but for preference you should load the original image files on your phone direct to the MEGA folder. Do not rename the image/video/audio files on MEGA: leave them with the original names they were loaded with: if it is necessary to provide descriptions of photos, videos etc. (not always necessary because sometimes photos speak for themselves, but if you judge it necessary) write the descriptions in a Word document rather than adding descriptions to the JPG, MP3 or MP4 etc. file names. 

Note: text messages on your phone, if relevant, should also be loaded to MEGA. Usually when you display a text message on a phone it will display the message as part of a "conversation" - i.e. it will show you all messages to and from that phone to a another particular phone number, in chronological order. Text messages are often short and may be cryptic so that it may be necessary to look at other messages to understand the full meaning of a particular message or, at least, if there is a legal dispute it may be alleged that a particular message has to be understood in the context of other messages, so often is is necessary, as well as being convenient, to load to MEGA the entire "conversation". To do this take a screenshot of the conversation and load the screenshot JPG to the MEGA folder. How to take a screenshot on a phone depends on what phone model it is but on iPhones it is usually pressing the home button and power button at the same time. On Android phones it is often pressing the volume down button and power button at the same time. If there are more than a couple of messages in the conversation you have to tap "Scroll capture" to include the whole of the conversation in the JPG; otherwise it captures only the one or two messages which happen to be displayed at the time.        


Load images of old paper/card photos to the MEGA folder

If you have an old photo in paper/card form which is relevant, scan it in using the Genius Scan app on your phone. In the Genius Scan app, after scanning the photo, tap on the share symbol and in the "Export document" panel type in a Name which gives your best estimate of when the the photo was originally taken - e.g. Photo circa 1980. Choose a Format of JPEG and select the MEGA option to upload it to the MEGA folder 

Note: If an old photo is relevant then establishing the (approximate) date that it was taken may well be important and you should preserve anything which sheds light on when it was taken. If the photo is stuck in an album of photos, do not unstick it but preserve it as it is because, if there turns out to be a dispute about when the photo was taken, the album as a whole may help to shed light on when the photo was taken. For example the general appearance of the album and perhaps other photos in it, even if not themselves directly relevant, may shed light on when the photo in question was likely to have been taken. So do not unstick any photo but scan it in using Genius Scan.


Load PDF copies of paper documents to the MEGA folder

If you have relevant paper documents then you should scan them in as PDFs and load the PDFs to the folder on MEGA. Give each PDF a name which commences with the date of the document in year-month-day sequence like this:

2017-11-18 Letter Smith to Jones 

This is important because the "date modified" for each PDF will simply be today's date (the date you created the PDF by scanning in the document) and so will not be of any assistance in finding and reading these documents in sequence.  

To scan in paper documents you can either use a scanner or else use the Genius Scan app on your phone.

Method 1: Use your scanner  

If a document consists of more than one page, make sure that all pages of the document are scanned into a single PDF. Don't produce a separate PDF for each page as it makes it difficult to read a document if you have to keep closing one PDF and opening another to read through a document. 

Note. If you put all the pages of a document in the document feeder of your scanner they should, by default, be scanned into a single multi-page PDF. If you are not using the document feeder but are instead putting each page of a document, in turn, on the glass (e.g. because the document is in booklet form) the scanning dialogue you use should prompt you after scanning each page to say whether there are more pages of the document to be scanned (or whether the page you have just scanned is the last page of that document) so that it knows to include the next page in the same PDF as the preceding pages. If you have a very old scanner which does not prompt you when scanning from the glass, so that you have no choice, when using that scanner, but to produce separate PDFs for each page of a multiple-page document, then you can merge those multiple PDFs into a single PDF containing all the pages of the document before loading that single multi-page PDF to the MEGA folder. One of the easiest ways to merge PDFs is to use Sejda Merge.

Method 2: Use Genius Scan on your phone

Install the Genius Scan app on your phone. Make sure you take each image in a bright environment and check the quality before loading the PDF to the MEGA folder.  


Load emails to the MEGA folder

You should load relevant emails to the MEGA folder. 

If the emails are in a webmail system such as Gmail or Yahoo you can use CloudHQ to create EML copies in any convenient cloud storage system supported by CloudHQ, then download them from that cloud storage system to your computer and then upload them to the folder in MEGA. 

Alternatively if you use Outlook (or Apple Mail) you can use that to create EML/MSG copies of emails. Simply click and drag the emails from Outlook (or Apple Mail) into the folder in MEGA.

Note. When you drag emails from Outlook or Apple Mail, or download them using CloudHQ, the MSG/EML files will all have a "date modified" of today's date (i.e. the date/time you dragged/downloaded the email) not the date/time the email was originally composed and sent, but don't be concerned about that. Because the date/time the email was sent is recorded in MIME format within each EML/MSG file I will be able to read the EML/MSG files, using the PSTViewer app, in date/time order. 


Load other relevant files on your computer to the MEGA folder 

Load other relevant documents on your computer to the folder on MEGA. 

When you have loaded the documents to the MEGA folder, check that the "last modified" dates for the documents in MEGA are the same as on your computer. Some cloud storage systems set the "last modified" date for files to the date the file is uploaded but MEGA should preserve the "last modified" date for each file so that it is the same as the original "date modified" for the file on your computer. 

It is important to check this because I will be using the "date modified" to find and read files in order. The "date modified" might not, in every case, be the exact original date of the document - e.g. if you scanned in a letter a little while after you received it in the post - but even if it is only approximate it helps. 

If you can't see a "last modified" column in MEGA, make sure you are in "list view" (rather than thumbnail view), Right-click on the headings row and add the "last modified" column.


Obtaining Google Earth Pro images and loading them to the MEGA folder

If, in the past, you have saved relevant Google Earth images on your computer you will have already loaded them to the folder on MEGA in the "Load other relevant files on your computer to the MEGA folder" step above, but if you obtaining relevant Google Earth images now, you should, when saving JPG copies to load to MEGA give the JPG files names commencing with the year of the image

If you don't already have the Google Earth Pro app on your computer, you can download the app here. Once you have found the location you are interested in using Google Earth Pro you can tap the clock symbol to bring up the date slide, select the dates you are interested in and, for each one, take a screenshot of the image. To take a screenshot, tap the email symbol at the top, select "screenshot" and tap "Email" and an email will be created with the screenshot as a JPG attachment. You don't actually have to send the email: you can simply save the JPG attachment to your computer. 

Google Earth Pro does not give the exact date images were taken. The image will show an "imagery date" at the bottom in American mm/dd/yyyy format and the date slide at the top shows a year and month. The date of the image was taken could anywhere between these two dates. Often the "imagery date" at the bottom is 1st January (e.g. 1/1/2015) and the date slide date is December (e.g. 12/2015) and so you only know the year the image was taken (2015 in this example). When saving the screenshot JPG to your computer, give it a descriptive name commencing with the year - e.g.

2015   Google Earth Image of Rose Cottage 

Then load the JPG file to the folder on MEGA. 

Note. Don't send me a URL link.You may be thinking that instead of doing the above it would be easier just to send me a URL link so that I can look for myself on Google Earth, but there are good reasons why you need to create a file, and load that to the MEGA folder (which you have previously given me a share link to) rather than send me a link to Google Earth. One reason is that, even though you may not be thinking of litigation at this stage, litigation at some point is always a possibility and you need to make sure that you have your own copies of all relevant web pages because their contents may change in the future. Google is gradually acquiring historical images from various sources so the image displayed for a particular time period may actually change as a decision is made to use a better quality recently acquired image in place of the image previously displayed (but the previous generally lower quality image may actually happen to show some particular feature you are interested in better).


Obtaining Google Street View images and loading them to the MEGA folder

If, in the past, you have saved relevant Street View images on your computer you will have already loaded them to the folder on MEGA in the "Load other relevant files on your computer to the MEGA folder" step above, but if you are obtaining relevant Street View images now you should, when saving PDF copies to load to MEGA, give the PDF copies names commencing with the year and month of the image

Make a PDF copy using the Print function on Chrome on a Windows computer. Street View images do not contain the exact date of the image, usually only the month and year, so when saving the PDF to your computer, give it a descriptive name commencing with the year and month, like this:

2018-06   Street View Image of Rose Cottage 

Then load the PDF to the MEGA folder.

Note. Don't send me a URL link. You may be thinking that instead of doing the above it would be easier just to send me a URL link to the Street View web page but there are good reasons why you need to create a PDF, and load that to the MEGA folder (which you have previously given me a share link to) rather than send me a link to the StreetView web page. One reason is that, even though you may not be thinking of litigation at this stage, litigation at some point is always a possibility and you need to make sure that you have your own copies of all relevant web pages because their contents may change in the future (e.g. historical images may be removed from the website after a period of time or blurred at a householder's or pedestrian's request). 


Obtaining documents from websites and loading them to the MEGA folder

Loading PDF documents from official websites to the MEGA folder

If, in the past, you have obtained relevant documents (generally they will be in PDF form) direct from an official website such as the Land Registry, Companies House, or from a local council (e.g. planning permission documents), they will already be on your computer and you will have already loaded them to the folder on MEGA in the "Load emails to the MEGA folder" or "Load other relevant files on your computer to the MEGA folder" steps above. 

But if you are now, as part of seeking legal advice, or preparing to seek legal advice, on the disputed matter, obtaining relevant documents direct from an official website you should, when loading them to a folder on MEGA give the PDF a name commencing with the date of the document. This is because the copy of the document on your computer (received by email after submitting a request on the official website, or downloaded direct from the website) will have a "date modified" of today's date (the date you downloaded it) not the date of the document itself, and so will not be of any assistance in finding and reading documents in sequence. You therefore need to give each PDF you are now obtaining direct from an official website and loading to the folder in MEGA a file name containing the document date as explained below.

An Official Copy of a document provided by the Land Registry will either have a title page saying that the official copy follows this page or the document will be stamped on the first page with an Official Copy or Office Copy stamp, and (in either case) on the first page should be a Title Number which will usually be in the form AB123456. Land Registry official copies like this should be named commencing with the date of the document in year-month-day sequence followed by the Title Number like this:

2010-05-11 AB123456 Transfer

2017-08-03 AB123456 Transfer

2017-10-27 AB123456 Transfer

2017-06-22 AB123456 Register of Title  

2017-06-22 AB123456 Title Plan


Planning permission documents should be named starting with the planning application reference number.

2016-12345 Application Form

2016-12345 Grant of Planning Permission

2016-12345 Plan 106 Rev B

2016-12345 Plan 112 Rev A

The planning application number, which is allocated by the planning authority when an application is received, will consist of the year and a number allocated serially for applications received that year - e.g. 2016-12345. Sometimes, for administrative convenience, other letters and numbers are added by the planning authority so that the application reference is quite lengthy but for the purposes of naming the file it is only the year and serial number which is used. The full year number should always be used - i.e. even if the planning authority uses a shortened year number such as 16/123456, you should use the full year number 2016-123456 when naming the file.


Loading PDF copies of web pages to the MEGA folder

The Land Registry and Companies House are examples of websites which contain information from an authoritative source but, depending on what your dispute is about, you might want to take copies of pages of other websites. For example if you have a dispute with a supplier from whom you have ordered goods or services online you might want to take a copy of the details displayed on their website (taking a copy at the actual time you ordered would be the ideal but taking a copy as soon as you think of it may have at least some value). If, in the past, you have saved a copy of the website on your computer then you will have already loaded it to a folder on MEGA in the "Load other relevant files on your computer to the MEGA folder" step above. But if you are making a copy now, proceed as follows:- 

Using the Print function on Chrome on a Windows computer to make a PDF copy of the webpage as shown in the example here. Give the PDF a name commencing with the date the copy was taken - e.g.

2019-02-26 Webpage www.brownandsmith.co.uk/home

and load the PDF to the folder on MEGA.

Note. Don't send me a URL link. You may be thinking that instead of doing the above it would be easier just to send me a URL link to the web page but there are good reasons why you need to create a PDF, and load that to the MEGA folder (which you have previously given me a share link to) rather than send me a link to the website page. One reason is that, even though you may not be thinking of litigation at this stage, litigation at some point is always a possibility and you need to make sure that you have your own copies of all relevant web pages because their contents may change in the future. Also I need to be sure of what you are providing for me to look at - if you just send a link the page linked to may have other links and so on ad infinitum: you need to provide PDF copies of what the particular pages you are referring to contained when you looked at them.  



Disclaimer

The information on this page about specific computer techniques is provided for information purposes only. Every reasonable effort has been made to ensure that the information is accurate and up to date at the time it was written but no responsibility for its accuracy, or for any consequences of relying on it, is assumed by me. You should satisfy yourself, before using any of the techniques, software or services described, that the techniques are appropriate for your purposes and that the software or service is reliable.

This page was lasted updated in August 2019. Disclaimer