Inserting Signed Pages in PDFs


Some formal litigation documents such as pleadings and witness statements have to be signed. The signed paper document is the "original" and It is important to keep the original safe because in the unlikely event of some query about signature it would ultimately be that original which would need to be examined. But it is a PDF copy of that signed document which will be used for the litigation.

Normally you will be sent the document to be signed in PDF form and you have to print it out, sign the appropriate page, and then send the signed document back in PDF form.

The way to create the best quality PDF to send back is, immediately after signature, not to scan in the whole document - unsigned pages as well as the signed page - but rather to scan in just the page which has been signed. You can then combine that signed page PDF with the other pages which you already have in PDF form, into a single PDF containing the whole signed document. In this way although the signed page will inevitably be of slightly poorer quality (because it has been rescanned) all the other pages of the PDF will be of 100% quality having never been through the scanning process.

Of course if it is only a two page document to start with, with each page only containing large black and white writing, you might choose for simplicity to scan in the whole document after you have signed it - i.e. both the page which required a signature and the other page which did not - as a two page PDF and send that back so that you do not have to bother with combining PDFs, but for larger documents, particularly those which contain smaller writing, scanning only the signed page, and then combining PDF pages, is to be preferred to preserve document quality.   

How to combine signed and unsigned pages into a single PDF

One of the easiest ways to combine PDF pages is to use 

  • Print out the document which you have been sent in PDF form, selecting the best quality print option on the print dialogue. Sign the appropriate page in black ink and scan in just that signed page as a new PDF.
  • Select Visual Combine and Reorder PDF Pages in Sedja and drag the PDF pages (both the signed page - which you have just created as a PDF - and the other pages which did not have to be signed - which you already have in PDF form) into the panel so that all pages display as thumbnails.
  • Make sure there is only one copy of the signed page (i.e. delete any unsigned duplicate) and make sure all the pages are in the correct order.
  • Click/press the green Combine pages button to create a PDF from all the pages and then click Download

Note: Using results in your data being processed outside the United Kingdom where different standards of data protection may apply. If you are concerned about this then you can download and use Sejda Desktop which works on Windows computers and Macs. An alternative method is to use Preview on a Mac computer or, on a Windows computer, Nuance Power PDF


This information page is designed to be used only by clients of John Antell who have entered into an agreement for the provision of legal services. The information in it is necessarily of a general nature and is intended to be used only in conjunction with specific advice to the individual client about the individual case. This information page should not be used by, or relied on, by anyone else.

The information on this page about specific computer techniques is provided for information purposes only. Every reasonable effort has been made to ensure that the information is accurate and up to date at the time it was written but no responsibility for its accuracy, or for any consequences of relying on it, is assumed by me. You should satisfy yourself, before using any of the techniques, software or services described, that the techniques are appropriate for your purposes and that the software or service is reliable.

This page was lasted updated in April 2018 Disclaimer