Caselines - Adding missed out documents after a hardcopy bundle has been sent out

If you discover, after some or all of the copies of the bundle have been sent out, that one or more documents have been missed out, it is essential that steps are taken to insert the additional document(s) in the same position in all copies of the bundle, including those already sent out, because the copies of the bundle used by the judge and by the parties and their barristers must be absolutely identical. It is also essential that the new pages are page-numbered in a way which does not disturb the existing page numbering of the bundle. (This is because each party’s barrister, and possibly also the judge, may already have started to prepare for the hearing, noting down the page numbers of documents. It would cause untold confusion if the page numbers change.) So you should use sub-numbering for the additional pages to be inserted. For example, if the extra document to be inserted is a two page purchase order dated just after (and therefore to be inserted immediately after) a two page quotation which is on pages 147 and 148, then the first page of the purchase order would be numbered 148a and the second page would be numbered 148b. How to do this is explained below.

Load the new documents into Caselines and download page-numbered PDF copies

1. Load the extra documents into Caselines in the normal way using the Bulk Load button for the appropriate section.


2. Click Update All Documents for that section and tick the Inserted box for each extra document added




3. Click View Documents for the section 



4. Check that each of the new documents has Yes in the Inserted column so that they are sub-numbered  (8a-8b in the above example) and that the page numbers of all other documents in the bundle remain the same. 

5. Create a folder named Bundle for Hearing – Late Documents for Bundle. Then click on the Bundle Number button for each of the new documents and download each new document (complete with page numbers) as a PDF into the Bundle for Hearing – Late Documents for Bundle folder as shown below.  


Download the updated Index and insert/replace pages


6. Click on Bundle then click on Bundle Index (in the Bundle Parts column) and download the updated index as a PDF into the Bundle for Hearing – Late Documents for Bundle folder.



7. Check the index against the previous index to make sure that no existing page numbers have changed. The only change should be that the new documents appear in the index with page sub-numbers.

8. Print out copies of all the PDFs in the Bundle for Hearing – Late Documents for Bundle folder, hole punch them and insert them and the replacement index at the appropriate places in your copy of the Bundle, and into any other copies of the Bundle which you have not yet sent out. 

9. For those copies of the Bundle which you have already sent out, proceed as follows.

a.) If you have already sent a copy of the Bundle to the other side, you should send them the extra documents by email saying “You should by now have received the Bundle. Please find attached additional documents - marked up with the appropriate page numbers - to be inserted in it, together with replacement index pages.”

b.) If you have already sent copies of the Bundle to the court/tribunal, you should print out the necessary number of copies of the extra PDFs, hole-punch them, and take steps to insert them in the court’s/tribunal's copies of the Bundle by, for example, phoning the court/tribunal office for an appointment to come and insert the new pages, and replacement index, in the court's/tribunal's copies.


Disclaimer

The information on this page about specific computer techniques is provided for information purposes only. Every reasonable effort has been made to ensure that the information is accurate and up to date at the time it was written but no responsibility for its accuracy, or for any consequences of relying on it, is assumed by me. You should satisfy yourself, before using any of the techniques, software or services described, that the techniques are appropriate for your purposes and that the software or service is reliable.

Any explanation about naming conventions or other matters in the context of tribunal or court procedure is only an overview and in order to be reasonably concise I have had to leave some details out - details which are likely to affect what the procedural law would say about your own situation. So please do not rely on the above but contact me for advice.

This page was lasted updated in January 2017. Disclaimer