Caselines DCS - Adding missed out documents after a hardcopy bundle has been sent out

If you discover, after some or all of the copies of the bundle have been sent out, that one or more documents have been missed out, it is essential that steps are taken to insert the additional document(s) in the same position in all copies of the bundle, including those already sent out, because the copies of the bundle used by the judge and by the parties and their barristers must be absolutely identical. It is also essential that the new pages are page-numbered in a way which does not disturb the existing page numbering of the bundle. (This is because each party’s barrister, and possibly also the judge/arbitrator/adjudicator/mediator, may already have started to prepare for the hearing, noting down the page numbers of documents. It would cause untold confusion if the page numbers change.) So you should use sub-numbering for the additional pages to be inserted. For example, if the extra document to be inserted is a two page purchase order dated just after (and therefore to be inserted immediately after) a two page quotation which is on pages 147 and 148, then the first page of the purchase order would be numbered 148a and the second page would be numbered 148b. If the existing pages 148 and 149 are actually printed on opposite sides of a double-sided sheet, they will need to reprinted on separate sheets so that the new pages can be inserted between them. How to do this is explained below.

1. If the extra documents have not been loaded into DCS (rather than already being there but with the Included box unticked in the sub-bundle) load the documents to DCS in the normal way using the Upload button for the appropriate section.


2. Click Update All Documents in the relevant section and tick the Inserted box, as well as the Included box, for each extra document




3. Click View Documents for the section 



4. Check that each of the new documents has Yes in the Inserted column so that they are sub-numbered  (8a-8b in the above example) and that the page numbers of all other documents in the bundle remain the same. 

5. Go to the Bundle page and download the Complete Bundle PDF.




6. Check the index against the previous index to make sure that no existing page numbers have changed. The only change should be that the new documents appear in the index with page sub-numbers.

7. Print out copies of all the changed pages in the PDF, including index pages, hole punch them and insert/replace them at the appropriate places in your copy of the Bundle, and into any other copies of the Bundle which you have not yet sent out. If the last page of the document the new pages are being inserted after, and the first page of the document the new pages are being inserted before, are actually on opposite sides of a double-sided sheet, you will need to reprint them on separate sheets so that you can insert the new pages between them.

8. For those copies of the Bundle which you have already sent out, proceed as follows.

a.) If you have already sent a copy of the Bundle to the other side, you should send them the new complete bundle PDF and ask them to print out and insert/replace the affected pages.

b.) If you have already sent copies of the Bundle to the court/tribunal/adjudicator/mediator, you should take steps to insert/replace the pages in the court/tribunal/adjudicator/mediator's copies of the Bundle by, for example, phoning the office for an appointment to come and insert/replace the affected pages.


Disclaimer

This information page is mainly designed to be used by clients of John Antell who have entered into an agreement for the provision of legal services, with the intention that it be used in conjunction with specific advice to the individual client about the individual case. If you are not a client please bear in mind that in order to be reasonably concise I have had to leave some details out - details which are likely to affect what the procedural law would say about your own situation, so please do not rely on the above but contact me for advice.

The information on this page about specific computer techniques is provided for information purposes only. Every reasonable effort has been made to ensure that the information is accurate and up to date at the time it was written but no responsibility for its accuracy, or for any consequences of relying on it, is assumed by me. You should satisfy yourself, before using any of the techniques, software or services described, that the techniques are appropriate for your purposes and that the software or service is reliable.

This page was lasted updated in March 2018. Disclaimer