DCS - Sending a PDF copy of a hearing bundle

Traditionally court and tribunal rules and directions have required hearing bundles to be sent to the other side in hardcopy form but nowadays directions will often require a PDF eBundle in addition to, or even instead of, a hardcopy. Even if provision of an eBundle is not mandated, in practice parties will often want an eBundle either instead of, or in addition to, a hardcopy. And even if only a hardcopy is required for the final version of the hearing bundle you still might need to send a PDF copy of a draft bundle to the other side earlier on when asking them if there any further documents which they want included before you produce and send out the final version of a trial bundle.

A bundle will consist of an index and several sections. For browsing on a computer or tablet it is useful to have the complete bundle as a single PDF with bookmarks and with all pages as A4 (even if, when printed, some pages would need to be printed A3 or larger). But for printing it is convenient to have each section as an individual PDF (and the index as another PDF) so that each section can be printed separately thus ensuring that the first page of each section is printed recto (when printing double-sided) so that when assembling the hardcopy, in a lever arch file or ring binder, tabs can be inserted in front of each section. So generally you should send a separate PDF for each section (plus a separate PDF for the index) for the purposes of printing as well as sending a single large PDF containing the complete eBundle.

Email systems normally have a limit on the size of emails they can send or receive so, at least for the complete eBundle (if not for the individual sections which you might be able to send by email one section at a time) you will need to use some kind of large file transfer system to send it rather than using ordinary email.

The DCS system itself has its own facility to send a bundle PDF, known as Secure Sharing but this has a couple of limitations: 

  • The eBundle is sent direct from DCS without giving you the opportunity to amend it before it is sent but generally you will want to amend the PDF page numbering (before the PDF is sent) so that it matches the page numbers appearing at the bottom right of each page - i.e. by starting the PDF page numbering from the first page after the index.
  • If the person you are sending to tries to download but the download fails - e.g. due to an interruption in their internet service - they won't be able to download again from that link, so you would need to send them another link using the Secure Sharing button in DCS.        

  

Disclaimer

The information on this page about specific computer techniques is provided for information purposes only. Every reasonable effort has been made to ensure that the information is accurate and up to date at the time it was written but no responsibility for its accuracy, or for any consequences of relying on it, is assumed by me. You should satisfy yourself, before using any of the techniques, software or services described, that the techniques are appropriate for your purposes and that the software or service is reliable.

Any explanation about naming conventions or other matters in the context of tribunal or court procedure is only an overview and in order to be reasonably concise I have had to leave some details out - details which are likely to affect what the procedural law would say about your own situation. So please do not rely on the above but contact me for advice.

This page was lasted updated in April 2020. Disclaimer