Creating Placeholders for Video and Audio files

Caselines DCS accepts documents for loading in PDF form. If you have a video file (e.g. mp4 file) or audio file (e.g. mp3 file) you should store the audio/video file itself outside of DCS in cloud storage, such as, for videos, in Canon Irista, and then, for each video or audio file, create a one page placeholder, and paste a clickable (view/download-only) link to the video/audio file into the placeholder page so that the placeholder page looks something like the illustration above. Save the placeholder page as a PDF and load the placeholder PDF to DCS giving it an appropriate name and date.

Video of Farm Buildings                                17 Jun 17

If you have several video or audio files to be disclosed you need an appropriately named placeholder for each one but the link for each placeholder can be to a folder or album containing more than one of the audio/video files (rather than a link to the specific file) as long as (a) all the files in the folder/album are files to be disclosed (b) there are not too many audio/video files in the folder/album and (c) the audio/video file which the placeholder is for is readily identifiable among the limited number of audio/video files in the folder/album.  

Note that many cloud storage systems, including Canon Irista, are hosted outside the United Kingdom and so may not be subject to the same data protection standards as apply in the UK. If you are concerned about this you could simply load the video or audio file itself to DCS and if you do this the audio/video file will be stored on DCS's own servers (DCS will automatically generates a placeholder with a link to the internally-stored audio/video file). However if you do load audio/video files themselves to DCS it will be expensive (unlike for PDFs where there is a small charge of each page, with audio and video files there is a substantial charge per MB) and it will make the Disclosure of Documents stage (which occurs approximately half-way in the litigation process) more complex.                                                                                                      


The information on this page about specific computer techniques is provided for information purposes only. Every reasonable effort has been made to ensure that the information is accurate and up to date at the time it was written but no responsibility for its accuracy, or for any consequences of relying on it, is assumed by me. Any sample screen layouts are based on the version of software current when the screen shot was taken and may be different now. You should satisfy yourself, before using any of the techniques, software or services described, that the techniques are appropriate for your purposes and that the software or service is reliable.

This page was lasted updated in November 2018. Disclaimer