DCS - Creating Placeholders for Video and Audio files

You can load video or audio files (e.g. mp4 and mp3 files) to DCS and if you do this the audio/video file will be stored on DCS's own servers (DCS will automatically generate a placeholder with a link to the internally-stored audio/video file). However if you do this it may be expensive (unlike for PDFs where there is a small charge of each page, with audio and video files Caselines make a substantial charge per MB).            

An alternative is to store a placeholder file in DCS for each video and audio file. The purpose of the placeholder is to ensure that the video/audio file is not overlooked - it ensures that the video/audio file is included in any list of files generated by DCS. The video/audio file itself is not stored in DCS. 

To create a placeholder for a video/audio file, open the video/audio file on the device it was originally captured on (e.g. your phone) and tap Details (or the equivalent on your phone) to display the details of the video/audio file. The display should include at least the name, size and date of the file. Take a screenshot of the details. How to take a screenshot on a phone depends on what phone model it is but on iPhones it is usually pressing the home button and power button at the same time. On Android phones it is often pressing the volume down button and power button at the same time. The screenshot takes a JPG image of what the phone's screen is displaying at the time.    

Load the JPG file to DCS to act as a placeholder for the video/audio file. Give the placeholder a Document Title in DCS which contains a concise description followed by the video/audio filename, as shown in the example below.

 Document Title Document Date
 Video of Brookwood garden 20190222_132045.mp4

 22 February 2019 



The information on this page about specific computer techniques is provided for information purposes only. Every reasonable effort has been made to ensure that the information is accurate and up to date at the time it was written but no responsibility for its accuracy, or for any consequences of relying on it, is assumed by me. You should satisfy yourself, before using any of the techniques, software or services described, that the techniques are appropriate for your purposes and that the software or service is reliable.

This page was lasted updated in August 2019. Disclaimer