O Creating PDF copies of Emails



There are three ways of creating PDF copies of emails which are explained below. Some methods require a Windows computer while others should work on any computer. Some methods are simple but laborious if you have a lot of emails to make PDF copies of, while other methods are more complex to set up but then save time if you have a lot of emails. You can use whichever method you find easiest.


Method 1: Simply forward each email to PDFEN 

If there are just a few emails you can do this for each email:-

1. In your email system, open the email you wish to make a PDF copy of and forward it to mail@pdfen.com   

2. After a couple of minutes the PDFEN service will send you an email with a link. Click on the link and a PDF (containing the email message and any attachments) will (depending on your device) either be downloaded or opened. 

Note: If possible, make sure that the device you use to forward the email to mail@pdfen.com is not an Apple device as sometimes, if you forward an email using the email system on an Apple device, attachments are not transmitted properly to PDFEN and, as a consequence, the attachments are missing from the PDF subsequently generated by PDFEN. If you have no alternative but to use an Apple device (e.g. because it is the only device you have) that's fine as long as you don't use the Apple device's own email system but rather go to your email provider's website (for example if your email address ends with gmail.com go to the GMail website, if it ends with btinternet.com go to the BT website) log on and forward the required emails to mail@pdfen.com using the website. 


Method 2: Create PDF copies of emails in bulk on a Windows computer using Outlook and PDFEN

If you have a Windows computer you can use it to create PDF copies of  a group of emails all in one go. 

Set up Outlook then use the method described here to create a PST file and then generate PDF copies using the PDFEN Convert option - a couple of minutes after you tap the Convert button, the PDFEN service will send you an email with a link. Click on the link and PDFs (one for each email) will (depending on your device) either be downloaded or else listed so that you can click to open them.


Method 3: Create PDF copies of emails in bulk on a Windows computer using Outlook and PSTViewer 

This method of loading emails can take a little while to set up  - perhaps 30 mins if you are unfamiliar with the software - but once it is set up you can use it to load large numbers of emails very quickly, with each PDF automatically being given the right name in the form 2019-01-25 Email at 15.22 Smith to Jones

1. Set up Microsoft Outlook on your Windows computer then create copies of the emails in a PST file. Microsoft Outlook is part of the Office 365 suite so if you have Word and Excel the chances are you already have Outlook even if you have not yet used it. (If for some reason you do not have Outlook on your Windows computer but your emails happen to be in Gmail, an alternative is to create a copy of the emails in an MBOX file and use that instead of a PST file.) 

2. Start PSTViewer. Choose Settings from the drop down list and select the English date format dd/MM/yyyy and a time format of 24hr.

3. Tap the Export tab and select PDF - attachments converted/included from the drop-down list. Tap Edit profile. Select Root folder and navigate to and select the out folder which is to contain the temporary PDF copies.

4. Select File name schema and set up the PDF filename pattern like this:



tip: you have to drag the Sent button up to the line above three times, once to select date, once to select hh and once to select mm.   

Click OK OK to return to the main PSTViewer panel.

5. Navigate to the PST file and select the emails you want to create the temporary PDF copies of. Then tap the Export button. PDF copies will then be created in the output folder with filenames in the format 2017-03-27  Email at 22.25 John Smith to Paul Jones


Disclaimer

The information on this page about specific computer techniques is provided for information purposes only. Every reasonable effort has been made to ensure that the information is accurate and up to date at the time it was written but no responsibility for its accuracy, or for any consequences of relying on it, is assumed by me. Any sample screen layouts are based on the version of software current when the screen shot was taken and may be different now. You should satisfy yourself, before using any of the techniques, software or services described, that the techniques are appropriate for your purposes and that the software or service is reliable.

This page was lasted updated in February 2019. Disclaimer