Creating EML copies of emails

There are essentially two types of email system -

1. "Webmail" systems, such as Gmail, where you log on to a webpage (e.g. to view and send emails.

2. "Client" systems, such as Microsoft Outlook, which runs on your computer, tablet, or phone.

And different methods need to be used to create EML files from emails in the case of 1 or 2. Sometimes 1 and 2 are combined - for example you might have a Gmail account which you can log on to and also have a client email system such as Microsoft Outlook which is set up to access your Gmail account. In this case you have a choice whether to create EML files directly from the webmail system (such as Gmail) or from the client email system (Microsoft Outlook)

Creating EML files from a webmail system

If the EML files are to be copied from a web-based email system such as Gmail or Yahoo Mail, you can use CloudHQ. Of course you only need to copy those emails which relate to the case (not, for example, personal emails about something unrelated). CloudHQ allows you to select emails from a particular email folder (label) or folders and it may well be that the emails you want are in a separate folder or folders. If not then you may need to initially create EML copies of all the emails in your email system - later on you can pick out those EML files  which contain relevant emails. 

When you are ready to use Cloud HQ, go to and register/log on. Once logged on, tap Go To Dashboard, select Sync, choose Single User Set Up. Then select Back up one cloud to another cloud and the Sync Wizard panel should be displayed. Select one-way sync and press the square for the email system you have, such as Gmail, Yahoo mail, etc. and follow the prompts to log on to your email system and the further prompts to select the subset of emails to be copied to EML files. Then press the Google Drive square, press Add Google Drive and follow the log-on prompts and create and select a  Google Drive temporary folder into which the EML files should be loaded. On the Synchronisation Options panel shown below tick Include email message body and Export messages into EML format and tap the Start Sync button.

When Cloud HQ has created EML copies of the emails, Cloud HQ will send a confirmatory email to you saying e.g. The initial data transfer between your Gmail and your Google Drive has finished successfully. The sync between these two accounts is running now. Continuously and indefinitely. You can then log on to Cloud HQ and press the Delete Sync Pair button. 

Creating EML files from a client email system

Exactly how you create EML files from a client email system depends on the particular client system software but many email clients, including Microsoft Outlook, allow you to create EML files (or MSG files which are more or less equivalent) by clicking on an email, or a range of emails, and dragging them to a  folder on your device (that is to say, not to a folder within the email client system itself but to a temporary folder which you have created in your device's normal file system outside the email client).

Note: if you use the click-and-drag method on a Windows system you should click and drag all the emails in a folder in one go (why?).


The information on this page about specific computer techniques is provided for information purposes only. Every reasonable effort has been made to ensure that the information is accurate and up to date at the time it was written but no responsibility for its accuracy, or for any consequences of relying on it, is assumed by me. Any sample screen layouts are based on the version of software current when the screen shot was taken and may be different now. You should satisfy yourself, before using any of the techniques, software or services described, that the techniques are appropriate for your purposes and that the software or service is reliable.

This page was lasted updated in August 2018. Disclaimer