Creating a Google Drive folder and loading documents for advice on an appeal

The instructions below explain how to load copies of documents to Google Drive. Depending on the device you are using the layout of the screens you see may not be exactly the same as the examples shown below but they should be near enough to give the general idea.  

Note: documents loaded to Google Drive are generally stored on servers outside the United Kingdom and may not be subject to the same standards of data protection as apply within the United Kingdom. If you are concerned about this you can use Caselines DCS instead.


Create a Google Drive folder for your documents

Download the Google Drive app or access Google Drive on the web

If you have not used Google Drive before, download the Google Drive app for Android or iPhone/iPad or if you are using a computer go to http://drive.google.com and follow the instructions to log on/create an account.  


 

Create a new folder in Google Drive

When you get to the My Drive panel, tap the New button. What the New button looks like depends on what kind of device you are using. It may be a circle or a rectangle, it may or may not have the word New on it, but it should always have a plus sign on it. 



After tapping the New button select Folder from the menu.




Enter the name of the folder as shown below. If you are using the folder to store documents relating to a possible appeal an appropriate name might be Smith v Jones - Appeal Documents. Select Create. 



Give me access to the Google Drive folder

Select the folder as shown below, then select to bring up the share/people panel. If you cannot see thesymbol, you may have to select the three dots symbol first and then select Folder Actions to get the symbol to appear, so that you can select it.





When you select the symbol, the panel below will appear


 
Type in my email address as shown above and tap the Send button or tap the  symbol.


Load the documents to the Google Drive folder(s)

Tap the Google Drive app on your device or go to http://drive.google.com and follow the instructions to log on. Then load documents to the Google Drive folder(s) you have created as explained below. 

Loading PDFs and audio/video files to a Google Drive folder

Method 1: Initiate the load of the PDF (or audio/video file) from inside Google Drive

Tap on your Google Drive folder to open it, and a panel similar to that shown below will appear





Tap the New button. What the New button looks like depends on what kind of device you are using. It may be a circle or a rectangle, it may or may not have the word New on it, but it should have a plus sign on it. Select the File Upload option. You can then select the PDFs you want to load to your Google Drive folder.

The WikiHow website give some more detailed instructions for different types of device.

Method 2: Start by displaying the PDF and "Share" it to Google Drive

When you are displaying a PDF (or video/audio file) if there is a Google Drive symbol like this:

you can tap it to load the document to Google Drive.

If you can't see a Google Drive symbol but there is a share symbol like this:



try tapping the share symbol and you may then be given the option of loading to Google Drive.


Scanning paper documents into a Google Drive folder

To scan in paper documents to Google Drive you can either use a scanning service or else do it yourself with your own scanner. Some scanners can be set up to scan directly to Google Drive but setting a scanner up to do this can be complicated and most people find it easier to use one of the methods below.  


Method 1: Use your scanner together with an App on your phone or tablet 

Most scanner manufacturers provide an App which you can download to your phone or tablet e.g. Brother iPrint&Scan or HP's All-in-One Printer Remote App. The app allows you to scan a document and then load it as a PDF to your Google Drive folder using the share button. When saving the PDF in Google Drive you should get the opportunity to give it a name such as Trial Bundle.    











Method 2: Use your scanner to scan to a memory card or USB stick

Many scanners have a slot for a memory card or USB stick and allow you to scan direct to the memory card/USB stick. You then insert the memory card/USB stick in to your phone/tablet/computer and load the PDFs on it to your Google Drive folder as explained under Loading PDFs to a Google Drive folder above


Method 3: Use your scanner connected to your computer

You can plug the scanner into your computer, scan documents to PDFs. Then load the PDFs to your Google Drive folder as explained under Loading PDFs to a Google Drive folder above.
 

Whichever method of scanning you use it is important that all pages of a single document should should be scanned into a single PDF

Whichever method you use, if a document consists of more than one page, make sure that all pages are scanned into a single PDF. Don't produce a separate PDF for each page as it makes it very difficult if you have to keep closing one PDF and opening another to read through the document. 

If you put all the pages of a document in the document feeder on your scanner they should, by default, be scanned into a single multi-page PDF. If you are not using the document feeder but are instead putting each page of a document, in turn, on the glass (e.g. because the pages are fragile) the scanning dialogue you use should prompt you after scanning each page to say whether there are more pages of the document to be scanned (or whether the page you have just scanned is the last page of the document) so that it knows to include the next page in the same PDF as the preceding pages.  

If you have a very old scanner which does not have a document feeder and does not prompt you when scanning from the glass, so that you have no choice but to produce separate PDFs for each page of a multiple-page document, then you can merge those multiple PDFs into a single PDF containing all the pages of the document before loading that single multi-page PDF to Google Drive. One of the easiest ways to merge PDFs is to use PDFEN Merge - after a couple of minutes the PDFEN service will send you an email with a link. Click on the link and a single PDF containing all the pages will (depending on your device) either be downloaded or opened. You can then load that PDF to your Google Drive folder.

However a much better solution (if you have a very old scanner which does not have a document feeder and does not prompt you when scanning from the glass) is to buy a new scanner. The cost of good quality scanners is coming down all the time and you can buy a combined scanner and printer, which can scan and print double-sided, A4 and A3, for less than £150. When buying a scanner make sure that the scanner has a double-sided automatic document feed (ADF) as you may find that many of the documents you need to scan in are printed on both sides. 
Scanner/printer shown above is a Brother MFCJ6530DW 
   

Method 4: Use a high street print shop

You should be able to go to an ordinary high street print shop and ask them to scan in the documents for you.  

Once you have documents in PDF form you can load them to your Google Drive folder as explained under Loading PDFs to a Google Drive folder above



Disclaimer

The information on this page about specific computer techniques is provided for information purposes only. Every reasonable effort has been made to ensure that the information is accurate and up to date at the time it was written but no responsibility for its accuracy, or for any consequences of relying on it, is assumed by me. Any sample screen layouts are based on the version of software current when the screen shot was taken and may be different now. You should satisfy yourself, before using any of the techniques, software or services described, that the techniques are appropriate for your purposes and that the software or service is reliable.

This page was lasted updated in November 2018. Disclaimer