Email - Saving Outlook emails by the click-and-drag method

Microsoft Outlook, running on a Windows computer, allows you to copy emails to an external folder (i.e. a normal Windows folder outside of Outlook) by selecting the emails in Outlook and then clicking and dragging them together to the external folder. However you have to be careful when doing this that you do not overwrite any files in the external folder. The emails will generally be stored in the external folder with filenames which are the same as the Subject of the email. Obviously it is common for more than one email to have the same Subject, but click-and-drag copes with this by adding a numerical suffix, where necessary, to ensure that the emails being clicked and dragged are given unique filenames. However if you do a second click and drag, dragging further emails to the same external folder and the name of an file already in that Windows folder happens to be the same as the Subject of an email you are clicking and dragging, click and drag is not clever enough to add a suffix: it simply gives you the option of "copy and replace" or "don't copy" neither of which are satisfactory. One way to avoid this problem is to only ever click and drag to an empty external folder or consider an alternative way of creating copies of email such as creating a PST file.


The information on this page about specific computer techniques is provided for information purposes only. Every reasonable effort has been made to ensure that the information is accurate and up to date at the time it was written but no responsibility for its accuracy, or for any consequences of relying on it, is assumed by me. You should satisfy yourself, before using any of the techniques or software described, that the techniques are appropriate for your purposes and that the software is reliable.

This page was lasted updated in October 2018. Disclaimer